# Add Journal Entries **Journal Entries** are essentially logs of all the transactions in your organization that have accounting implications. Mifos X logs some transactions automatically, such as the ones associated to the products linked with **General Ledger (GL)** accounts. Other miscellaneous transactions need to be entered manually by the users. ### **Manual Journal Entries vs. Automated Portfolio Postings** In Mifos X, the majority of accounting entries occur automatically based on your loan and savings product-level settings configured in [Product Creation and Configuration](https://mifosforge.jira.com/wiki/display/docs/Product+Creation+and+Configuration). For more information, see [Loan Integration with Accounting](https://mifosforge.jira.com/wiki/display/MIFOSX/Loan+Integration+With+Accounting). Mifos X also supports manual entries against any General Ledger (GL) account. You can manually post single journal entries or compound journal entries, the steps for which are detailed in subsequent sections. ### **Single Journal Entries** To add a credit/debit journal entry, do the following: 1. On the Mifos toolbar, click **Accounting** to open the Accounting menu.

2\. On the Accounting menu, click **Create Journal Entries** to open the **Create Journal Entry** section.

3\. In the **Add Journal Entry** form, enter the journal entry details:\ **NOTE**: **Fields with a red asterisk (\*) are required**.\ \ a. From the **Office** drop-down list, select the office where you want to add the journal entry.

b. From the **Currency** list, select the currency of the transaction.

c. Under **Affected GL entries**, do one of the following:\ \ i. To add a single credit entry to your general ledger (GL) 1. From the **Credit** list, select the credit type for the journal entry.

2\. In the **Amount** box, enter the amount you wish to credit.

—OR— ii. To add a single debit entry to your general ledger (GL) 1. From the **Debit** list, select the debit type for the journal entry.

2\. In the **Amount** box, enter the amount you wish to debit.

d. In the **Reference number** box, you can enter a reference code for the journal entry.\ **NOTE**: **Filling in the Reference number field is optional.**

**e.** In the **Transaction date** box, click inside the box. A date picker will be displayed. Choose the date from the pop-up calendar. Use the left and right arrow keys beside the month and year to change the month.

f. Under **Show Payment Details**, you can enter banking details:\ **NOTE**: **Payment detail boxes are optional.** i. From the **Payment type** list, select the payment type for the journal entry.

ii. Enter the Account Number, Cheque Number, Routing Code, Receipt Number, Bank Number, and Comments.

4\. Click on **Submit** to post your journal entry. While C**ancel** aborts creating the journal entry post.

5\. Once you click on submit, you will be able to view a summary of the transaction. To reverse the transaction, click on the blue **Revert Transaction** button at the top-right corner:

### **Compound Journal Entries** To add a journal entry with multiple credits or debits, do the following: 1. On the Mifos toolbar, click **Accounting** to open the Accounting menu.

2\. On the Accounting menu, click **Create Journal Entries** to open the **Create Journal Entry** section.

3\. In the **Add Journal Entry** dialog, enter the journal entry details:\ **NOTE: Fields with a red asterisk (\*) are required.**\ \ **a.** From the **Office** list, select the office where you want to add the journal entry.

b. From the **Currency** list, select the currency of the transaction.

c. Under **Affected GL entries**, add your journal entries:\ \ i. To add credit entries to your General Ledger (GL): 1. From the **Credit** list, select the credit type for the journal entry.

2\. In the **Amount** box, enter the amount you wish to credit.

3\. Click the plus button (**+**) to add another credit to your journal entry.

4\. Repeat until you have entered all credits for the journal entry.\ \ ii. To add debit entries to your General Ledger (GL) 1\. From the **Debit** list, select the debit type for the journal entry.

2\. In the **Amount** box, enter amount you want to debit.

3\. Click the plus button (**+**) to add another debit to your journal entry.

4\. Repeat until you have entered all debits for the journal entry.\ **Tip**: *To remove a credit or debit, click the (**x**) button to the right of the entry you want to delete.* *b.* In the **Reference number** box, you can enter a reference code.\ **NOTE**: **The Reference number box is an optional field.**

c. Under **Show Payment Details**, you can enter further banking details:\ **NOTE**: **Payment details are optional.** i. From the **Payment type** list, select the payment type for the journal entry.

ii. Enter the Account Number, Cheque Number, Routing Code, Receipt Number, Bank Number, and Comments.

d. In the **Transaction date** box, click inside the box and choose the date from the pop-up calendar. Use the left and right arrow keys beside the month and year to change the month.

5\. Click the '**Submit'** button to post your journal entry.
6\. Once you click on submit, you will be able to view a summary of the transaction. To reverse the transaction, click on the blue **Revert Transaction** button at the top-right corner:

Related articles * Page:[Using collection sheet or other payment types for making payments](https://docs.mifos.org/mifosx/user-manual/for-operational-users-mifos-x-web-app/accounts-and-transactions/loan-accounts/using-collection-sheet-or-other-payment-types-for-making-payments) * Page:[How to Make Repayments on a Client Loan Account](https://docs.mifos.org/mifosx/user-manual/for-operational-users-mifos-x-web-app/accounts-and-transactions/loan-accounts/how-to-make-repayments-on-a-client-loan-account) * Page:[How to Set up a Standing Instruction](https://docs.mifos.org/mifosx/user-manual/for-operational-users-mifos-x-web-app/accounts-and-transactions/deposit-accounts/standing-instructions/how-to-set-up-a-standing-instruction) * Page:[Closing Entries](https://docs.mifos.org/mifosx/user-manual/for-operational-users-mifos-x-web-app/accounting-operations/closing-entries) * Page:[Advanced Accounting Rules](https://docs.mifos.org/mifosx/user-manual/for-operational-users-mifos-x-web-app/accounting-operations/advanced-accounting-rules)